How to set up a hyperlink email signature

Updated April 17, 2017

Hyperlink e-mail signatures are used to put links at the end of your e-mails. In order to set up a hyperlink e-mail signature, you need to make sure your e-mail allows HTML in the signature file, because not all e-mail clients do. Yahoo! Mail, for example, does not allow HTML signatures. Outlook and Hotmail, however, do. Setting up a hyperlink e-mail in Outlook and Hotmail is easy, and the same basic rules apply for any other e-mail service that allows HTML signatures.

Go to the web address you want to link to. Copy the web address from the browser. The address, called a URL, starts with "http://..."

Open the signature file in your e-mail program. Program settings vary slightly from one e-mail program to the next, but look for menu names like "Options" and "Signature" to open and edit your signature.

Choose "Edit in HTML Mode" or similar setting. Outlook has a "File" button where you enter the URL.

Insert the HTML code (with URL) into the signature box. Type or copy and paste the following into your signature, replacing "" with the web address and "This is the text that will show up in the email" with whatever you want your link to say:

This is the text that will show up in the email.

Save and check the box to apply your signature. All your e-mails should now have your hyperlink at the bottom.


Once a hyperlink is attached to your signature, it will be added to every e-mail you send. Even if you can't see it when typing, it will be included. Think twice about adding an off-colour hyperlink if you might accidentally send it to your mother or your boss.

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About the Author

Aubrey Kerr is a writer and photographer. With a B.A. in media arts and public relations, she has helped small business owners design and implement online marketing campaigns since 2004. Her work appears on several websites including and the Houston Chronicle.