How to write a formal email

Written by a.m. morgan
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How to write a formal email
(Photo courtesy of Expert Village)

A formal e-mail should be written as if it is a business letter. You should be sure whom it should be addressed to and how you plan to communicate your clear intentions throughout the e-mail correspondence. The following are the list of steps for writing a formal e-mail.

Skill level:

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Things you need

  • Computer
  • E-mail address of person the formal e-mail is to be sent

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  1. 1

    Begin with the full name, title, business and e-mail address of the person to whom you are writing.

  2. 2

    Write the actual message in a clear and concise manner. Don't forget to check for spelling and grammatical errors once you completed the message.

  3. 3

    Check the message to make sure you included and justified all the reasons you are writing the e-mail.

  4. 4

    Fill out the To and From fields in the Email.

  5. 5

    Pick a subject that will draw the attention of the reader. Do not pick a random subject that has nothing to do with the reasons that you are e-mailing the person. This also makes it easier for the person to search for your e-mail if you call them in reference to your e-mail.

Tips and warnings

  • Identify yourself in a professional manner throughout the e-mail.
  • Do not use any abbreviations.
  • Always thank the person for her time and consideration at the end of the e-mail.
  • Do not send attachments. The worst thing you can do is send an unsuspected virus to the recipient of the e-mail.
  • Do not send inflammatory remarks.
  • Do not write the e-mail while you are angry.

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