As an administrative assistant, part of your daily work may be to write letters. When applying for a job, there is no better way to demonstrate your abilities in this area than in your own cover letter.
- Skill level:
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Things you need
- Word processing software
- Resume paper
- Matching envelope
Demonstrate your knowledge of correct business writing by using the proper formatting for this letter. You should include yours and the addressee's contact information as well as the date the letter was written, utilizing the proper alignment for a business letter.
Begin by describing the nature of your previous administrative assistant position. You should indicate whether you were tasked with providing phone and data entry services for a whole department or a single individual within your former company.
Write a brief paragraph summarizing your knowledge of software currently used in the business community. At minimum, the majority of administrative assistants must possess a knowledge of the Microsoft Office Suite, but some positions may require additional expertise in administrative software such as Oracle or supply inventory databases.
Include a brief statement about any additional training or skills you possess which make you significantly more qualified for this position than other applicants. If the position requires a high level of skill in data entry or keyboarding, including your typing speed in your cover letter is both appropriate and encouraged.
Explain your experience with multi-line phone operations if this is a requirement for the position. In particularly large office environments, the administrative assistant's ability to handle a high volume of calls for multiple parties can be a definite selling point.
Close your letter with a summary of the office skills you possess, such as filing, office supply inventory management, special project assistance or knowledge of teleconferencing programs. By looking at the job description, you will know which of your skills to highlight in this important closing paragraph.
Tips and warnings
- Get your resume together before you write your cover letter. It will help provide you with an outline from which to write a brief, but insightful, introduction to yourself and your abilities.
- Follow-up on your job application by phone or email after allowing ample time for your cover letter and resume to arrive.
- Don't send the wrong message about what is enclosed by scribbling the address on your envelope containing your cover letter and resume. Print a properly formatted envelope using your computer and printer.