Admin Coordinator Job Description

Written by alyssa guzman
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Admin Coordinator Job Description
Administrative coordinators manage the office. (Calendar and ballpen image by oddech from

Administrative coordinators manage and implement the administrative functions of a business or organisation. Their main duties include providing specialised administrative support, managing the budget and acting as the liaison between departments, outside vendors and staff members.

Administrative Responsibilities

Administrative coordinators maintain an efficient and organised office environment. They monitor and maintain the office supply inventory, process incoming mail and assist with meeting preparations. Administrative coordinators also manage accounts payable processes, including bookkeeping, forecasting, calculating depreciation of assets and invoice processing. They monitor budget compliance and prepare reports and billing statements. Administrative coordinators establish and maintain collegial partnerships with staff members, outside vendors and department teams.

Distinguishing Characteristics

Administrative coordinators perform a variety of administrative duties that are oriented toward the independent coordination of administrative procedures, organisation and management, workflow and distribution, work simplification and improvement in efficiency. The administrative coordinator position suits well-organised, detail-oriented individuals with excellent interpersonal and business communications skills. Diplomacy, tact and the flexibility to adapt to the dynamic needs of a fast-paced business environment are particularly useful attributes for administrative coordinators.

Skills & Experience

Employers hiring an administrative coordinator typically prefer individuals with an associate or graduate degree in business administration or closely related field, in addition to two to four years of experience with standard office administrative practices and basic business math, including accounting and statistical techniques.


The median annual wage of an administrative coordinator in the United States is £21,450, as of 2010. In general, the salary range for an administrative coordinator in the United States is £19,585 to £28,625, or £8.60 to £12.20 per hour. The average annual salaries of administrative coordinators are 40 per cent lower than average salaries for all job postings nationwide, as of 2010. According to, factors such as employer size, industry, credentials and years of experience can dramatically affect the compensation of an administrative coordinator.

Career Advancement Opportunities

Administrative coordinators generally advance their career by being promoted to positions with greater responsibilities. Qualified administrative coordinators who broaden their knowledge of a company's operations and enhance their skills may be promoted to senior or executive secretary or administrative assistant, clerical supervisor or office manager.

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