The specific duties of a church administrator undoubtedly will vary from church to church, but generally, responsibilities include financial, personnel and property management, as well as oversight of the church office. The administrator also may take on some more general obligations assigned by the leaders of the congregation.
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General Job Description
Building Church Leaders, an informational, nondenominational website that produces organizational tools for church officials publishes a guide titled "Church Job Descriptions." The descriptions are sufficiently specific to give readers a firm notion of what each job might entail.
According to "Church Job Descriptions," the church administrator manages the business affairs of the church and works with members of the congregation and the church staff to achieve the organisation's mission.
The church administrator's financial-management responsibilities include supervising the work of the church's accountant; managing purchases and relationships with vendors; supervising preparation of monthly financial reports; maintaining adequate cash flow, so the church can meet its financial obligations; working with church leadership to prepare a budget and then implementing it after it's approved; helping plan stewardship and capital campaigns; working with church leaders to manage and repay debt; contracting with an appropriate accounting firm for the annual audit of the church's finances; managing payroll for church employees; and filing tax reports.
The administrator also manages personnel, including developing and administering personnel policies and maintaining records; conducts staff-performance reviews; in consultation with church leadership, hires and fires church staff; reviews wages, salaries, personnel policies and benefits, and reports to the human resources committee about the results of these reviews; helps ministers relocate; makes sure the church complies with federal and state labour laws; and coordinates church staff's vacation schedules.
A significant responsibility of the church administrator is management of the church's properties. This work includes directing routine maintenance, developing and administering policies and procedures for use of church properties, assisting the building committees in working with contractors and architects, coordinating assignment of classrooms and other facilities for meetings and activities, evaluating the church's insurance needs and reporting the results of those evaluations to church leadership, managing energy use and security of the church, and keeping an inventory of church property and equipment.
Finally, the church administrator manages the church office, giving staff directions for regular church operations; supervises secretarial and clerical personnel; oversees maintenance of office equipment and computers; makes sure that computer files are backed up on a regular basis; arranges for staff training for use of computers and office equipment; reviews office equipment and computers from time to time and, in consultation with church leadership, determines when new machines should be purchased; and administers the budget.
As necessary, the church administrator also gets legal, tax, and business advice for the church, takes and prepares minutes for meetings, helps plan and coordinate leadership meetings, takes part in staff and church leadership meetings, works with the wedding coordinator and helps organise volunteer efforts.
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