A public notary is used to verify that the person specified in a contract did indeed sign the contract. The notary verifies this information by viewing the signer's state-issued identification, military ID or passport. After the signer shows his identification, he will be instructed by the notary to sign the document. If you need to write a letter or contract that will require notarization, you will need to provide space on the document for it to be notarised.
Write the letter, which can include any information. If the letter is not to a specific person, but instead is a specific type of contract, such as a lease, include a title for the letter at the very top. Include in the body of the letter any stipulations or legalese necessary.
Put a printed name, a signature line and a dateline for all parties who will need to sign in front of the public notary. But don't sign or date this area beforehand.
Printed Name: ****_
Insert a dateline for the notary to complete.
Sworn to and subscribed in my presence by ****_ this **day of ** yr. _.
Include a commission expiration line. A notary must have a current commission to be able to legally notarise a document, and this must be attested to on the document.
My commission expires: ****_
Include a line for the public notary to sign her name and include the title "Notary Public" beneath the signature line. Follow that by a line for the notary to date the letter.
Notary Name: ****_
Provide a space for the notary to stamp the letter below or beside his signature. Notary stamps include the commission number, which is important. Notary stamps don't typically exceed a couple of inches in width and height. There must be space to affix the stamp or seal without having to interrupt the notary signature line.
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