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How to write a thank you letter for a retirement luncheon

Updated November 21, 2016

Retirement luncheons mark one of the great transitions in life; they begin the shift from work to play. For all concerned, it's a chance to say goodbye and remember the highs, lows and humour of a career. For you as the honoree, it's not only appropriate but required that you write a thank you letter to express your appreciation to the host, hostess and guests. As you write, be aware that your letter may be reprinted in a company newsletter, or posted publicly.

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  1. Write your letter by hand, with a pen you are comfortable using, on stationery. Because you are thanking a group of people for an honour, respond in kind with carefully chosen, high-quality materials.

  2. Keep the greeting warm and simple. "Dear colleagues" is a good start. If the luncheon was attended be less than four people, you may greet them all by name.

  3. Follow with your sincere appreciation of the sentiments expressed at the luncheon, but keep it general. Calling out a particular moment may make others feel left out or unappreciated.

  4. Continue with a paragraph of thanks for any gifts or awards you received at the luncheon. Add a remark about how the object will be used. For example, if you received a clock, say that it will sit in a special place in your home, like a mantel or library shelf.

  5. Add a paragraph of reflection on how much you've learnt and experienced in your career, and your plans for the future. Keep the tone upbeat and positive, because people will want to know you're going forward happily in life.

  6. Close with your warmest wishes for your colleagues' success and the success of the organisation. Don't forget to sign your name.

  7. Tip

    If your penmanship is terrible, practice on a scratch sheet of paper. This will also help you work out exactly how you want to phrase your thank you letter, and you can simply copy it, mistake-free, on the good stationery.


    Thank you letters must be handwritten, not e-mailed or typed.

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Things You'll Need

  • Pen
  • Stationery
  • Scratch paper (optional)

About the Author

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