Receiving that elusive job offer after months of painstaking searching and interviews is a real joy, but it is still very important to write an acceptance letter before going out on the town to celebrate. Job acceptance letters are an important part of business protocol. By sending an official response to your future employer, you will be displaying early signs of interest and responsibility regarding your new position.
Decide on the form of communication you would like to use. Use a written letter if you want to add a personal touch to your response, but consider sending an e-mail if time is tight and you only have a certain amount of time to accept the job offer.
Use the correct layout, irrespective of whether you are sending an e-mail or a handwritten letter. Write or type the details of the employer first, starting with your point of contact and the name of the company. Add the employer's address underneath before clarifying the date. Align this information to the right-hand side of the letter.
Write your own name on the left-hand side of the letter followed by your home address. Add any relevant reference numbers below before stating the job position you are accepting. Always be clear about this as the company may be hiring a number of individuals for different roles in the company.
State the name of your point of contact and begin writing the letter. Express gratitude for the offer and say that you wish to accept the proposal. Tell your point of contact that you have read and fully understand the conditions of their offer, and that you are happy with the proposed rates of pay. Always raise issues regarding payment at this stage, especially if you feel you deserve a higher basic salary, but remember that some companies may not be able to offer you more and they could end up offering the job to a different applicant.
Confirm that you understand the job description and that you are aware of your future place of employment. Inform your employer of any notice you have to work at your present company, and always suggest a definite starting date if you have not already been given one.
Always finish acceptance letters on a positive note. Tell your point of contact that you are looking forward to becoming part of their team, and leave an open-ended opportunity for the employer to contact you again if they have any questions of their own. Proofread your letter for mistakes before sending.