Writing a report is a complex process that involves a great deal of time, attention and thorough research. While a good report has many parts, the conclusion is one of the most important. Many readers will skim directly to this point and use it to determine whether they will read the entire piece. Others may make it through the report only to feel lost once they reach the ending. Constructing an effective conclusion is crucial to writing a report that will leave a lasting impact on your audience.
Write the entire report leading up to the conclusion. Proofread and make edits as needed, so the work is completed at this point with the exception of this last section.
Note the main points addressed throughout your piece. Jot these down on a piece of a paper. You do not need to include specific facts, just the main purpose of each point.
Define the purpose of the report. You may simply be writing to inform your audience about a certain topic. Many reports are composed for the purpose of calling the readers to action. If you want your readers to take action after reading your report, determine what specific actions they should take.
Compose a concise conclusion that touches on each of the main points from the report. Reiterate your findings and state again why the information you have presented is important or interesting. Conclude with a call to action. Tell your readers what they should do with this information.
Reread your entire report along with the conclusion to ensure that it flows well and the language and tone are in keeping with the rest of the piece. Edit the conclusion as needed and repeat this step until the report meets your satisfaction.
- Do not introduce new facts and information in the conclusion as this will only confuse readers. If a new piece of information is required to make the conclusion more solid, add this information to the report in a previous section.