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How to view your printer's history

Windows allows you to keep a history of documents that have been printed from your computer printer. This is helpful if you need to keep track of documents printed, or if you repeatedly print the same documents. You can configure the Printer Queue for each printer installed on your computer. The Printer Queue is a small tool that manages the documents that are sent to your printer for printing jobs.

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The Printer Queue history is not enabled by default. You must first enable it before any record of your printer's history is recorded. After you have enabled the feature, you can quickly access the printer history in the Printer Queue.

  1. Go to the Start Menu. Select "Control Panel" and "Printers" or "Printers and Faxes."

  2. Right-click on the icon of the printer. In the menu that appears, select "Properties."

  3. Click the "Advanced" tab in the dialogue window.

  4. Click the box "Keep printed documents" to place a check mark in it.

  5. Click "OK" to save your changes and close the dialogue window.

  6. Go to the Start Menu. Select "Control Panel" and "Printers" or "Printers and Faxes."

  7. Look for the printer icon in the dialogue window.

  8. Double-click the icon to open the Printer Queue.

  9. Tip

    Your printer history is not stored before adjusting these settings; you can only view the history for printed documents after you have enabled the Printer Queue to save the history.


    Over time, the printed documents history file can consume a large amount of hard disk space. Delete unnecessary documents from time to time.

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About the Author

Rebecca Mecomber, a former radio broadcaster, has been a professional blogger and writer since 2006. Her articles and interviews have appeared in "The Wall Street Journal," Salon.com and several other publications, covering topics such as Federal Trade Commission policy and media regulations, blogging, home improvement and New York travel.

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