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How to write a treasurer's report

Updated March 23, 2017

Treasurer's reports are essential parts of organising a business or organisation's finances. They must follow a basic formula, but outside of that formula they are flexible documents that can change to meet specific needs.

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  1. Determine the starting balance. This is the amount of money the organisation had at the beginning of the treasury period (usually reports are done every quarter or year). The general format is to place the phrase "Staring Balance" in a left-hand column and then place the amount (for example, "3500.24") without a dollar sign in the right-hand column.

  2. Determine the expenses. What did the organisation spend money on during the treasury period? Organise expenses into clear and easy-to-understand categories like "Supplies" or "Fundraising" and then detail every individual expense underneath the category.

  3. Determine the iIncome. Did your organisation make any money? If so, place the revenue source (for example, "Bake Sale") in a left-hand column and then put the exact amounts on the right (for example, "875.00").

  4. Determine ending balance. The formula for this is "Starting Balance" minus "Expenses" plus "Income" equals "Ending Balance." "Ending Balance" should be in a left-hand column with the total amount on the right.

  5. Type the report. The report should be written on the organisation's letterhead. "Treasurer's Report" should be centred across the top of the page, underneath the letterhead. State the report period on the left-hand side of the page. "Beginning Balance," "Expenses," "Income" and "Ending Balance" should all be in bold on the left-hand column, with the appropriate figures listed below each.

  6. Sign and add attachments. The treasurer's full name and position should end the report. The treasurer should sign the report and attach copies of any supporting documents to the report, e.g., bank statements, fundraising reports.

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About the Author

Whitney Elaine is a freelance writer in the Washington, D.C. area. Besides contributing to Web sites like BusinessWeek.com, AOL and Parents.com, she's worked for magazines like "Essence," "Heart & Soul" and "Sister 2 Sister." She holds a Bachelor of Arts in print/online journalism from Howard University and has been writing for since 2004.

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