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How to write a nice introduction email when you start a new job

Updated April 17, 2017

Getting to know your supervisor and coworkers at a new job can be a long and sometimes daunting process. Although you may not get to meet everyone in person the first day on the job, you can lay a foundation and introduce yourself by sending a well-written e-mail. This introduction will give you the opportunity to summarise your background and let others know about your enthusiasm for the position.

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  1. Determine who should receive your e-mail. Depending on the size if your company, you may have a staff contact list available through your e-mail program. If not, check with your supervisor to get the email addresses of your immediate coworkers. It is best to send your introductory e-mail only to those you will work with most closely.

  2. Begin your e-mail by addressing it to everyone by first name if possible. If you are writing to a larger staff group, address it "Dear fellow staff" or " Dear XYZ Department staff."

  3. State when you started and your position title. Although your coworkers might already know this, some may not.

  4. Tell them about your previous work experience. For example, "I have five years of previous IT experience, and I understand the challenges facing our industry." You may give a few names of previous employers you have worked for, particularly if they are recognised within the industry.

  5. Tell them a few things about your personal life. Choose what you reveal carefully and keep it fairly generic. For example, "In my free time, I enjoy skiing and snowboarding." You never know when you might make a connection with a co-worker over common interests.

  6. Emphasise your enthusiasm for the position and let your coworkers know you are excited to get to know them better. Tell them you will be making the rounds soon to meet them in person or plan to meet them at the next staff meeting.

  7. Thank your new coworkers for their time. Conclude with a professional salutation such as "Best regards" or "Sincerely" and your name.

  8. Warning

    Do not use e-mail shorthand such as "ur" for "your." Do not use ALL CAPS in your e-mail.

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About the Author

Erin Stertz-Follett

Erin Stertz-Follett has been writing professionally since 1999 and has diverse experience in advertising media planning for clients including Arctic Cat. In addition to her work with Demand Studios, Stertz-Follett has authored numerous curricula used for employment-related workshops to help job seekers find career success. Stertz-Follett holds a Bachelor of Arts in journalism-mass communication from the University of St. Thomas.

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