Whether you're looking to plan a Little Gridders tournament or a flag football event on the beach, planning is crucial to make the event a quality experience. Nailing down the venue, securing volunteers and promoting the event are just some of the things you'll need.
Find a venue to hold your event. Check your city's recreation and parks department for availability of local fields. Local high schools might be another opportunity if you're playing at multiple locations. If you're planning a flag football tournament, check if your local beaches are open to play.
Promote your event. You'll need to get the word out about your tournament. Depending on your demographic, work with schools and local football leagues to spread the word. Contact local media to place a calendar notice with event details.
Obtain equipment and supplies. Purchase or borrow footballs, football tees, sideline markers, chalk and chalk liners, and uniforms.
If you're playing at a local high school or at a community field, check into renting or borrowing the equipment.
Obtain liability insurance. Whether its a touch football tournament or full-pad tackle event, you'll want to protect yourself and the participants. If you're having the event at a venue, check with the manager or operations director on adding your event as a "rider," or addendum to the venue's insurance.
Find qualified volunteers and staff. Depending on your budget, you'll need volunteers and staff to help run the event.
Volunteers and staff are needed for registration, game officiating, medical support, concessions and set up/clean up. If your event is sanctioned, you'll need to have sanctioned officials and may have to pay for them. Make sure to train your volunteers and staff ahead of your event to help gameday run smoothly.
Hold a post-event ceremony to recognise participants and volunteers. Thank the event sponsors and provide awards to the winning teams. Reconcile your income and expenses.
Clean up and hold a debriefing with the venue management to discuss what can be improved for future events.
- Organising Successful Tournaments; John Byl; 1990