The best email greetings

Written by emile heskey
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The best email greetings
E-mail greetings differ depending on the type of e-mail being sent. (laptop image by Angie Lingnau from

Choosing the appropriate greeting for an e-mail differs depending on the nature of the message and the relationship between the sender and receiver. If the relationship is casual, such as that of two friends, then the email greeting is less important. If the email is business-related or formal in any way, however, the proper greeting can divulge the level of professionalism of the sender and set the tone for the rest of the message.

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Dear _________ ,

Beginning an e-mail with "Dear" followed by the receiver's name is one of the most standard and widespread e-mail greetings as it can be used in both business and casual e-mails. If the receiver is someone in a position of authority, or if it is known that the person prefers to be addressed formally, it is important to address him by the title (i.e. Mr., Dr., etc.) and last name.

Hi __________ !

Using greetings such as "Hi," "Howdy" and "Wassup" are a fun and friendly way to start informal e-mails. These greetings are not appropriate for business and other formal e-mails, but they work well for messages between friends. It is always a good idea to personalise an e-mail whenever possible, so adding the receiver's name after the greeting is recommended.

Good Morning,

Incorporating the time of day in an e-mail greeting is a good way to sound formal, yet not too stuffy. It also clues in the receiver on when the email was sent and therefore encourages him to send a timely response. Other time-based greetings include "Good Afternoon" and "Good Evening." This greeting style is also a good way of opening an e-mail to a receiver whose name is unknown.


Using "Greetings" as an e-mail opener is welcoming and friendly, yet assertive. This greeting works well for group e-mails, as it draws people in and focuses them on the message to follow. Similar to the "Good Morning" greeting, this opener is formal without seeming too dull. This greeting also works when the receiver's name is unknown.

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