What are the skills needed for receptionist jobs?

Written by mary ylisela Google
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What are the skills needed for receptionist jobs?
The receptionist provides support to many other workers in a company. (terminplanung image by Yvonne Bogdanski from Fotolia.com)

The receptionist provides support to executives, management and office personnel in a company, while also assisting customers and clients. Over the course of the work day, a receptionist uses many skills that help the company run smoothly and maintain the company's professional image. A receptionist may take courses in office skills but no formal education is required to become a receptionist. According to Payscale.com, as of June 2010, the average pay rate for a receptionist was between £14,752 and £25,690 per year.

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Communication Skills

A receptionist spends most of her day in some form of communication with staff members, customers or vendors. In order to communicate effectively, the receptionist must be a good listener so she is able to pass on messages or deliver information without making mistakes. A receptionist uses good phone etiquette by greeting the caller with a polite, friendly and professional voice and focusing on the caller as he talks. Written communication is also important as the receptionist types up memos and letters on a regular basis. When the receptionist types up letters on behalf of other company personnel, her skills directly reflect the reputation of the person for whom she's providing assistance.

Answering the phone in a friendly manner is an important part of communication skills.
Answering the phone in a friendly manner is an important part of communication skills. (smiling on phone call image by jimcox40 from Fotolia.com)

Customer Service Skills

Companies that deal with customers and clients on a regular basis want to ensure those clients return to do more business. Many times, the receptionist is the face of the company and the only person a customer might come in contact with, whether in person or on the phone. Even when a customer is upset, it's important for the receptionist to remain calm and polite and try her best to help the customer with what she needs. Providing good customer service sometimes means going the extra mile. If the receptionist knows someone else that might be able to help the customer or knows a way to solve the issue, taking the time to make extra calls or do extra research for the customer will go a long way in retaining that customer's business.

Organizational Skills

A receptionist spends part of her day filing documents, maintaining and keeping up records and organising the office environment. Good organizational skills are important as the receptionist can use them to make others' jobs easier and more efficient. When the receptionist puts things away in an organised manner, whether he's filing or organising office supplies, he makes it easier for the other staff members to find the things they need. A receptionist with good organizational skills makes the difference between a smooth-running office and a disorganised one. Her skills assist others in reducing time spent locating the documents and items they need to complete a task.

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