Property Management Inspection Checklist

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Property Management Inspection Checklist
Checklists ensure that no task is left undone. (Kreuz image by Michael S. Schwarzer from

The property manager is the intermediary between the owner of the property and both the tenants and contractors who make repairs or tend to the facility. Property management requires a regular inspection of the property to make sure that any structural or aesthetic issues are addressed immediately, thereby preventing the opportunity for the problem to escalate. Property managers also make sure the property complies with all property and housing legislation. Although the specific inspection requirements will vary depending on the nature of the facility, generally, inspections include the grounds, the outside structure of the property and the interior.

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The grounds of the property include both the landscaped portion of the property and any other outdoor spaces like car parks, tennis courts and swimming pools. The property manager inspects the lawn and landscaping to determine if the contractor responsible for its care is doing his job well. If the lawn or gardens look untended, it is the property manager's role to replace the existing landscapers with one who is more reliable. Pools should be inspected to make sure that any fencing surrounding the pool is intact and that the area in and around the pool is clear of debris. At the end of the summer, the property manager also must make sure that the pool has been drained and is closed for the season. Car parks should be clean and parking spaces well marked. Any signs posted also should be inspected for wear or deterioration.

Outside Structure

After walking the grounds of the facility, the property manager should walk the perimeter of the building itself. Note any peeling paint, loose shutters and gutter problems. Step back and visually inspect the roof for debris or shingles that might have come loose. The electrical lines, cable lines and phone lines coming out of the facility, along with any satellite dishes mounted on the facility, also should be inspected and the appropriate repair people called if any damage is identified. If any security devices are in place in the direct vicinity of the building, make sure they are in working order.


Inspection inside the building should begin from the ground up. Check the foundation at the lowest level for any signs of cracking or leaking. Inspect the water heaters, boilers and gas heaters. If the lowest level has a laundry facility, inspect the machines for damage and inspect the dryer ventilation to make sure it's functioning. As the property manager moves through the building, he inspects windows, doors and light fixtures as he comes to them. The ceiling of each room is inspected for water damage, the carpets and floors are inspected for damage, and sinks and toilets are inspected for leaks.

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