The Advantages of Word Processing

Written by vicki holmes
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The Advantages of Word Processing
Word processing programs offer users numerous advantages. (computer image by fotografiche.eu from Fotolia.com)
<p>TechTerms.com describes word processing as programs that allow users to create documents and manipulate text. Very different from manual typewriters, word processing software allows operators to do much more than add words to a page. The advantages of programs such as Microsoft Word and OpenOffice give users hundreds of tools to create elaborate documents.

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Ease of Use

Word processing allows users to easily create documents. The visually pleasing interface lets operators see what their project will look like once printed right on their computer screen. In many instances, users can use these programs without having to type by utilising speech-to-text technology built into the software.

The ease of making changes in word processing files gives users ultimate flexibility with their work. Most tools in the programs have easy-to-see icons organised in toolbars. With the click of a mouse, users enjoy ease of access of their favourite program features.

Graphics

Word processing programs allow users to include various types of graphics within documents. Users can choose from clip art, photographs and charts to enhance the visual impact of the document. For instance, most programs allow an operator to import a chart from a spreadsheet program. Users can format the graphics, tweaking the size, brightness and location. Additionally, graphics can acquire formatting making text wrap around it, letting the user place it anywhere in the document while utilising space well.

Tools

Word processing software contains an abundance of helpful tools. For instance, the spell and grammar checking features prevent writers from making embarrassing errors. Users also have the ability to enhance the organisation of long documents by using the header and footer tools. This ability to have page numbers and titles automatically appear on each sheet adds a professional touch.

Mail merging tools save workers countless hours by automating a formerly time consuming job. By importing data from existing lists, users can insert fields into appropriate spots within a document. For instance, a Microsoft Excel spreadsheet containing a mailing list of names and addresses can get merged with a letter created in Microsoft Word. Each first name automatically appears on the printed page after the word "Dear" in the letter.

Sharing

Word processing programs allow users to share documents in several ways. Several users can work together on the same document utilising a computer network. Users also have the ability to electronically share their work with others via e-mail or by uploading the file to a computer network location or on the Internet. Additionally, users may share the document in a format that will prevent them from making changes to it.

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