Benefits of fax machines

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Benefits of fax machines
Learn the benefits of a fax machine (fax image by Attila Toro from Fotolia.com)

A fax machine transmits data through the phone lines to another fax machine, where it is printed. There are several benefits of fax machine use.

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Hard Copies

Though e-mail and attachments have superseded the fax machine, the latter still boasts one distinct advantage--an instant hard copy. For example, if you need a contract signed, simply fax it over for a signature and you will have it back minutes later on an original document. That is something e-mail cannot do.

Fast

Faxes are sent almost instantly, even across the world. This makes data transmission much faster than through the Postal Service. It is an efficient alternative when e-mail (a message sent electronically using an e-mail server such as Gmail, Yahoo or another provider) or electronic transmission (such as uploading or downloading files using a file sharing service) are impossible or impractical.

Inexpensive

Fax machines are relatively inexpensive. Some come as part of all-in-one printers. While you may need to occasionally pay for toner, and may need a dedicated phone line and paper, the cost is still small. Buying a fax machine can cost much less than a computer, yet provide the instant connectivity associated with e-mails and electronic transmissions.

Simple Installation

Installing a fax machine is a relatively simple procedure. Most fax machines work out-of-the-box with no software or other requirements. Simply plug the machine into the phone line and you are ready to begin sending and receiving faxes. There is no account set-up, as with e-mail, and no need for a computer or other expensive software.

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