A storeman is essential to any business that holds stock or large quantities of equipment. The actual duties that will be expected differ between companies, but in general, it is the role of the storeman to be responsible for managing all functions of stock and equipment. They are there to ensure that stock levels do not run out. They keep on top of inventory spending, as well as keeping records of where the inventory and stock are going. Many companies need a storeman; even the Army requires people to fulfil these duties.
Planning and Organizing Stock and Inventory
One of the main duties that a storeman is responsible for is keeping track of what is stored in stock and inventory. The storeman must monitor current stock levels and decide if there is enough or if more should be ordered. The storeman is also be responsible for organising inventory so it is easily accessible and safe for those working in the storage area.
Controlling Costs and Spending
It is the duty of the storeman to keep control of how much is spent on inventory. The storeman has to find the cheapest source for the inventory and keep an accurate record of spending. Along with this, the storeman is responsible for monitoring where the inventory is going and how much each department is spending. To do this, the storeman will make an invoice for the department that has to be signed upon delivery of the stock. Each company has its own method of recording these details. Some companies may prefer to have one central book that is handwritten, while other companies have the data stored in an electronic database. The storeman is responsible for helping to develop the most efficient system.
Accepting Deliveries and Shipping Goods
The storeman is responsible for accepting all deliveries of stock. This includes ensuring that they are not damaged, and that everything ordered is present and accounted for. It is also the storeman’s responsibility to organise the dispatching of finished goods and products. He has to ensure that the product is suitably packaged, and that the delivery service used is suitable for any time constraints that may apply to the situation.
Safety and Security
Another aspect of the storeman’s job is ensuring the safety and security of the stock. This takes the form of ensuring that there are adequate security systems in place; guards, cameras, and alarm systems are all the responsibility of a storeman. It is not only theft that the storeman has to guard against; he or she must also enforce health and safety rules, especially those that pertain to preventing fire. Training staff on proper practice within the storeroom and what should be done in the event of an emergency are also duties of the storeman.