Banquet Set Up Checklist

Written by helen jain
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Banquet Set Up Checklist
A banquet checklist allows a smooth set-up. (Jupiterimages/ Images)

Banquets are meal events for a wide range of purposes, such as wedding receptions, awards for Boy and Girl Scouts or students awards for sports or academics, business banquets, fundraisers or even birthdays or holidays. Among the considerations when planning a banquet is the checklist for the set up.


The main set up consideration is the tables. Tables might be round or rectangular in shape and the number of individuals seated at the tables will vary. Generally, tables seat between four and eight individuals comfortably. In set up checklists, the tables must note the appropriate number for the guests and must have enough space between them to sit comfortably.

Table Cloths

Table cloths are placed on the table to both protect the table from minor spills and to make the appearance of the room more beautiful. The colour and style of table cloths differs depending on the banquet and the types of tables. It might or might not have a table runner on top, depending on the occasion and personal preferences.

Center Piece

Center pieces are placed in the middle of the tables and vary in design and type. For example; they might be a small bouquet of flowers or candles.

Name Cards or Table Numbers

Depending on the type of seating arrangements, the name card or table numbers are also placed on the table. If there is a specific seat for each individual, name cards are placed in front of the seat. If the individuals are assigned only by a table number, the number is placed on a stand or card holder in a visible location.

Head Table

The head table is the table all the guests should be able to see, and holds the VIP or distinguished guests. For example; a head table at a wedding has the bride and groom and the wedding party. It should have a similar set up as the other tables, but placed in front. It might or might not be placed on a raised dais.


Dishes are typically placed on the table before the banquet guests are seated. In general, there is a minimum of a water glass, a small plate, a large plate, fork, knife, spoon and napkin. For the most formal occasions, further dishes are sometimes required, such as different types of forks and silverware or two different glasses.

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