Progress reports are used in organisations to track the status and progress of activities and projects that reflect customer service, organizational management and profitability. Microsoft PowerPoint can be used to visually explain the activities involved in a progress report through the creation of sections ranging from scheduling to resource allocation. These items can be presented in diverse formats (text, graphics, charts) through establishing an outline in PowerPoint for the progress report.
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The schedule section of the progress report in Microsoft PowerPoint should list high-level dates concerning a project or activity. Dates are included to pinpoint important milestones for the audience. Typically, the schedule portion should be an overview of all scheduled time frames annotated with bullet statements. A detailed schedule can be distributed if necessary and explained if questions arise.
The cost section of any progress report is important because it reflects the outlay of funds against a return of investment. This section can be displayed with bullet points and a spreadsheet graph or pie chart integrated from Microsoft Excel. The cost slide should reflect a list of new cost projects for a project or activity that includes the original estimates at the start of a project or activity. The cost portion of the progress report can range from one to five slides depending on the depth of auxiliary information such as cost overruns and talking points concerning future expenditures.
Technology emphasises the use, distribution and assessment of technology within a project or activity. The technology section reviews the action plan set by management regarding the existing technological structure concerning hardware, software, computer usage and any programs or processes developed for an activity or project. If there are any implementation issues addressing new technologies, such as client server networks or new systems, they are stated in these series of slides. Outstanding technical issues are also mentioned as bullet points with an assessment of existing technical problems and action taken to solve those problems.
The final section of a progress report pertains to information on resources. Resources is the area that includes allocation of human and physical resources toward a project or activity according to an established management plan or standard operating procedures. It shows the organizational relationship (through an organizational chart) and the distribution of resources to a customer or client base. The resource section of the presentation also reflects how resources are distributed within the organisation and managerial responsibility for resources.
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