Community groups, charities and voluntary organisations rely on fundraising to finance their operations and keep functioning. Schools will also often have an association that fundraises for extra equipment, school trips and special events. These organisations will usually appoint a fundraising committee to plan and oversee all fundraising efforts.
Depending on the size of the organisation, a fundraising committee should give members designated roles in order to run smoothly and efficiently. This typically includes a secretary to take minutes, and a chairperson to run the meeting. An organisation’s treasurer is usually part of the fundraising committee.
The fundraising committee will first decide how much money needs to be raised for a specific project and then investigate ways to raise money. The committee may look at how similar organisations have fundraised. It may then draw up a list of sources to approach for funding. In addition a fundraising committee may develop ideas for fundraising activities. Behind these ideas there should be an indication of the likely profit. The committee should draw up a plan that details how these fundraising targets will be met, including a timescale.
Reporting to the committee or board
A fundraising committee should keep records of decisions made in its meetings and report this back to the organisation’s full committee or board. Accuracy of records or minutes is vital.
The fundraising committee is responsible for ensuring that funds received are used for the purpose for which they were raised. They should keep careful records of money received, where it came from and how it was spent. They must also ensure compliance with relevant laws and legal responsibilities. A fundraising committee must always act in the best interests of the organisation.