Microsoft Outlook 2007 is part of the Microsoft Office suite. It is primarily used for email, but also functions as a calendar and task manager. Since Outlook 2007 is installed locally on your machine or machines, there will be times when you can’t access your messages. You can mitigate this for free by setting up forwarding or redirecting to your Gmail address. Forwarding and redirecting also lets you automatically share your messages with a third party.
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By setting up a new rule, you can forward some or all of your messages received to Outlook 2007 to your Gmail account. To set up a new rule, go to the Tools menu, then select Rules and Alerts. Click the New Rule tab and begin the process of creating a new rule. From this point on, you can select the forwarding parameters. For example, you may wish to only forward messages from certain contacts, or containing certain words in the subject or body of the email. Once you’ve established the parameters of the rule, Outlook 2007 will prompt you to enter the gmail address to which you want to forward mail.
Redirecting is slightly different from forwarding. Where forwarding sends a copy of the message to Gmail as if it were delivered from that address, redirecting sends it to the Gmail account without including information pertaining to the Outlook 2007 account. This method is preferable if you’re using Outlook 2007 as an intermediate account for delivering mail to a third party.
Responding to emails from Gmail
In Gmail, you can send messages from other email addresses to which you have administrator access. So for example, if your Gmail address is John.Jones1985@gmail and your Outlook 2007 address is John@jonesconsulting.co.uk, you can send from the latter using Gmail. To do this, go to the account settings tab and tick add another email address under Send As, then enter your Outlook 2007 address. Gmail will send a confirmation code to the address, which you then need to copy into the confirmation box in Gmail. Once this is set up, you can choose between your @Gmail address or your Outlook address when sending email. When responding to a message forwarded or redirected from Outlook, Gmail automatically selects that address as the responding address.
Advantages and disadvantages
Forwarding and redirecting to Gmail enables you keep off-server backups of your Outlook 2007 messages. It also enables you to check and reply to Outlook 2007 messages when you are not connected to the Microsoft Exchange server associated with that account. However, once you auto-forward or redirect messages out of Outlook to Gmail, they may be subject to lower levels of security. For example, if you use Outlook 2007 in an office with a high degree of data security, those messages are no longer subject to that level of security once they’ve arrived at your Gmail address.
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