Microsoft Outlook 2010 can create your personal e-mail signature and also display a logo with a hyperlink. As you compose each new message, you can manually insert this e-mail signature to specific outgoing mail. Outlook's Mail program contains a "Signature" button on the command Ribbon. This "Signature" button formats your signature's text and adds picture files and a hyperlink. Your recipients can activate the hyperlink and jump to a Web page in a new browser window for more information, such as your company's profile.
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Open the Outlook Mail program.
Select the "Home" tab on the command Ribbon.
Click the "New E-Mail" button in the "New" group. A "Message" dialogue window opens with a command Ribbon.
Press the "Message" tab on the command Ribbon.
Click the arrow under the "Signature" button in the "Include" group. A list appears.
Click "Signatures." A "Signatures and Stationery" dialogue window opens.
Select the "e-mail Signature" tab. Two text boxes appear on the sheet.
Click the "New" button.
Type a name or label for this signature in the top text box. For example, use your initials or "Icon."
Click "OK." The name of the signature appears in the list.
Type the signature in the "Edit Signature" text box. Your recipients will see this text. Format the text with the font, font size and other options, if preferred.
Create the Email Signature
Click inside the Edit signature" text box where you wish to insert the icon or image file.
Select the "Picture" button. This button displays a little mountain and the sun. A dialogue window opens with a list of file locations and files.
Click to select the file.
Click the "Insert" button in the lower part of the window. The image may appear huge on the screen.
Resize the image by pulling on the frame's outer points, if necessary.
Select the picture or icon in the "Edit Signature" box.
Click the "Hyperlink" button. This button displays a chain link and our earth. An "Insert Hyperlink" dialogue window opens.
Click the "Existing File or Web Page" button in the first column.
Type the URL or Web address in the "Address" text box.
Click "OK." The "Hyperlink" dialogue window closes.
Click "OK". The Signatures and Stationery window closes.
Create the Hyperlink
Tips and warnings
- Insert the saved signature into the message by clicking "Signature" button in the "Include" group. Click to select the name of the signature from the list.
- If the image frame does not resize, try adjusting the frame after inserting the signature in the Outlook message box.
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