Microsoft Outlook can access Google's Gmail webmail service through POP3 or IMAP. POP3 access lets you download and sync your Gmail in-box in Outlook, then send and receive e-mail through Gmail. If you have your Gmail e-mail organised into multiple mailboxes or you want access to folders such as Sent Mail, Drafts and Spam, you can configure Outlook to connect to Gmail through IMAP and sync all Gmail folders with Outlook.
- Skill level:
- Moderately Easy
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Open a browser and log in to your Gmail account. Click the "Gear" icon, click "Mail Settings" and then click "Forwarding and POP/IMAP." Click the radio button next to "Enable IMAP," then click "Save Changes."
Open Outlook. Click "File," Account Settings" and then "Account Settings" again. Click the "Email" tab and click "New."
Click "Email Account" and click "Next." Enter your name, the email address of the Gmail account in the form "firstname.lastname@example.org" and the password for your account. Retype the password in the "Retype Password" text box to confirm it. Click "Next."
Outlook will connect to the Gmail servers and download the server settings for your IMAP connection, then log in to the Gmail account and send a test message.
Click "Next," then "Next" to send a test e-mail. Click "Finish."
Tips and warnings
- If you configure Gmail for both POP and IMAP access, Outlook will automatically configure an IMAP connection. To change it to POP, you must manually enter the pop server information in "Account Settings."
- You can configure multiple Gmail accounts in Outlook and have access to the in-box of each account with POP or IMAP.
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