How to Write a Notice of Meeting

Updated April 17, 2017

Whether you run a small business, a club or a civic organisation, writing a notice of a meeting will allow interested members of your community to participate and learn more about your organisation. A successful notice of a meeting will clearly and succinctly inform the public and other interested parties of the location, date and time of your meeting. It will also draw attention to the meeting itself and give readers contact information pertaining to the meeting.

Write the name of your organisation at the top of the page in a relatively large font size. Type "Notice of Meeting" a few lines down in a large font (about 36 point). Write "Notice of Public Meeting" if your meeting will be open to the public.

Type the date and time of the meeting a few lines down in a smaller font of about 28 point. Write the location of the meeting on the next line in the same font size.

Write a brief, one to two sentence description of the purpose of the meeting further down the page in a small font of roughly 18 point. For example, if you are holding an information session, you would simply write, "This meeting will be a brief information session to answer any questions members of the community might have about our organisation."

Add beneath the description of the meeting's purpose any other pertinent information, such as whether an RSVP is required or if light refreshments will be served. Type this information in the same font size as the description of the meeting's purpose.

Write the organiser's contact information at the bottom of the page,so that people interested in attending can get in touch with the group or business. A phone number or an e-mail should be sufficient.

Print as many copies as you need and post them in public spaces or in local publications.


Center all text on the page.

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About the Author

John Shortino has written for numerous publications, including the "Philadelphia Inquirer." Some of the subjects he has written about professionally include books, film and business. He is currently pursuing his Master of Fine Arts in creative writing at Temple University.