How to Write a Letter to Accompany a Contribution

Written by patricia hunt
  • Share
  • Tweet
  • Share
  • Pin
  • Email
How to Write a Letter to Accompany a Contribution
A letter accompanying a donation reveals the heart of the donor. (Siri Stafford/Photodisc/Getty Images)

A letter accompanying a contribution provides the donor an opportunity to explain the motivation for the gift-giving, how the donor wants the gift used and perhaps the donor's personal story or organizational history that led to the gift. It provides important information to the recipient.

Skill level:
Easy

Other People Are Reading

Things you need

  • Check or money order
  • Paper and pen
  • Envelope and stamp
  • Computer with word processing program
  • Printer

Show MoreHide

Instructions

  1. 1

    Type or print the return address, city, state and Postcode along with the date about one inch from the top margin. Center it. Single-space the lines and skip four lines down for the addressee.

  2. 2

    Type or print the recipient's name (whether an individual or name of an organisation) at the left margin. Type the recipient's address, city, state and Postcode on three separate lines.

  3. 3

    Skip two lines and type or print "Dear Mr. or Ms. __:" at the left margin. If contributing to an organisation, address the letter to the president or chair. You can find this information on most websites. For a donor letter, it is acceptable to start: "Dear Red Cross:"

  4. 4

    Skip two lines and type or print a sentence stating the name of the donor and the contribution amount or the object donated. The next sentence can specify how you want the contribution used or applied to a special program. If the donation comes with no strings attached, meaning you don't care how the donation gets used, say so. Also, describe if you expect public acknowledgement of your gift or you prefer anonymity.

  5. 5

    Skip two lines and provide an optional closing paragraph that perhaps explains your rationale for giving. A brief personal anecdote suffices to explain your motivation or perhaps express admiration for the recipient's work.

  6. 6

    Skip two lines and centre the closing salutation such as "Sincerely" or "Yours Truly". Skip four lines and type your name under the salutation. After printing the letter, sign it.

Tips and warnings

  • Save a copy of the letter for tax files.

Don't Miss

Filter:
  • All types
  • Articles
  • Slideshows
  • Videos
Sort:
  • Most relevant
  • Most popular
  • Most recent

No articles available

No slideshows available

No videos available

By using the eHow.co.uk site, you consent to the use of cookies. For more information, please see our Cookie policy.