How to write a job position justification

Updated March 23, 2017

A job position justification is a statement written as a letter or as a proposal that is often written by an employee of a company who is requesting that the company create a new job. The letter, or proposal, states the new job position, the details of the position, the reasons that justify the request and the benefits the company will receive from the new position.

Determine the need to write this document. Find out as many details as possible about the job position, the duties involved and the resources needed. If you determine that this job will benefit the company you work for, write a justification letter and address it to the supervisor in charge of hiring.

Research the position. Look at other companies that have a similar job position as the one you are suggesting. Find out the details regarding the salary amounts and all of the responsibilities involved in the position. If other companies that are similar to yours do not have a person working in this particular job position, you may find it difficult for your company to add the position, unless your justification is particularly strong.

Begin writing the letter with a short introduction that states its purpose. Include the important details you discovered during the research of the job, including the work responsibilities this person would have and the costs the company would incur through adding this position.

Write the benefits of the position. A justification letter should clearly explain to the reader the benefits he will receive through the addition of a new job position. If the job position is to replace outsourcing that your company uses, and it will save the company money, state the details in the letter.

Close the letter. Thank the reader for considering this suggestion and give him your contact information if he has further questions. Sign the letter "Sincerely" followed by your name.

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Jennifer VanBaren started her professional online writing career in 2010. She taught college-level accounting, math and business classes for five years. Her writing highlights include publishing articles about music, business, gardening and home organization. She holds a Bachelor of Science in accounting and finance from St. Joseph's College in Rensselaer, Ind.