Charity raffles are a common way for non-profits, churches and schools to raise money for their organisations. At many fundraisers, guests are encouraged to buy raffle tickets and various prize packages are given away through a random drawing. Most times, the items raffled off are donated by individuals and corporations. Finding companies and persuading them to donate items to your cause can seem like a daunting task, but staying organised and showing companies how their contributions will make a difference is critical to accomplishing your goals.
Create a letter that you can send to local businesses that you think might be willing to donate a prize to your raffle. Your letter should include your organisation's name and address as well as an introduction to the charity's purpose. Let the company know what type of donations you are seeking as well as what your charity plans to do with the funds raised by the raffle. Finally, let the company know what your charity will do for it as an acknowledgement, such as a mention at the event or the company's information included in any event promotional materials.
Follow up with every business to whom you sent the donation request letter. Call each business and ask if it received the letter. Also, briefly summarise what your charity does and how important the potential donation will be to helping raise funds. Ask for a commitment over the phone, and offer to stop in to pick up the donation. Be sure to make an appointment as not to interfere with the company's normal business.
After your event, be sure to send a thank you letter to all company's that donated items for your charity raffle. Be sure to mention specifically in your thank you letter the item donated, as well as how much money was raised at the event. If your event had a program or other promotional material in which the company was mentioned, include that with the letter. By offering your sincere thank you and showing the company that their donation made a difference, you are more likely to get support in the future.