How to Send an Invoice to an eBay Winner

Written by gabriele sturmer
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How to Send an Invoice to an eBay Winner
You can provide additional shipping and payment options on your eBay invoices. (Chris Hondros/Getty Images News/Getty Images)

The online auction site eBay lets you create listings or set up a store to sell your items. After someone wins one of your auctions, you need to send the eBay member an invoice so that they can complete the purchase. The invoice includes information about the item, including its selling price, available shipping options and any additional costs associated with the item. eBay sends an e-mail to the winner after you create the invoice and includes a space for the winner to add any details about shipping or the item itself.

Skill level:


  1. 1

    Open your browser and navigate to the eBay website. Click the "My eBay" link on the upper-right side of the page. Type your eBay login information and click "Sign In."

  2. 2

    Click "Sold" under the "Sell" category in the list on the left side of the page. Select the "Actions" drop-down menu next to the item you need to invoice and click "Send Invoice" to view the invoice form.

  3. 3

    Select the shipping method you want to use from the "Shipping and Handling" drop-down list and type a price in the box to the right, if necessary. Click "Add Another" to add additional fields for shipping options. If you want to charge sales tax, select the buyer's state from the "Sales Tax" drop-down menu. Type any additional comments to the buyer, including alternate payment instructions or special shipping concerns, in the "Personal Message" box near the bottom of the invoice.

  4. 4

    Click the box beside "Copy Me on This Invoice" to receive a copy of the invoice. Click "Send Invoice" to e-mail the invoice to the buyer.

Tips and warnings

  • If your auction ended more than 30 days ago, eBay won't let you send an invoice through its system.

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