How to send a fax from a computer

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How to send a fax from a computer
Send a Fax From a Computer

Sending a fax from your computer requires a fax modem and that your operating system be configured to allow you to send and receive faxes.

Skill level:
Moderate

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Things you need

  • Microsoft Word
  • Fax Software

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Instructions

  1. 1

    Prepare the document that you want to fax.

  2. 2

    Prepare a fax cover sheet, if desired.

  3. 3

    Open your fax software - such as Microsoft Fax or Microsoft Exchange.

  4. 4

    Look for an icon or menu command that allows you to send a fax - such as Send New and Send Fax. Click on that item.

  5. 5

    Follow instructions for entering the fax number of the recipient and any other requested information. Be sure to include area codes and long-distance information if needed.

  6. 6

    Indicate whether you wish to send a cover sheet.

  7. 7

    When asked to attach the file, follow instructions to attach the file that you want to fax.

  8. 8

    When ready, click Send. The fax will begin to compile the information and, when ready, will dial the remote fax machine.

  9. 9

    When the connection is made, the fax will be sent.

  1. 1

    Some software products, such as Microsoft Word, allow you to fax a document without opening your fax software.

  2. 2

    Open the document that you want to fax.

  3. 3

    From the File menu, select Print. The Print window opens.

  4. 4

    Instead of printing to your default printer, look for an option that allows you to Print to Fax. Select this option and click Print.

  5. 5

    You will be asked to provide the recipient's fax number and other assorted information as with a fax program.

  6. 6

    The fax message compiles, the modem dials. If the connection is made with the other modem, the fax will be sent.

Tips and warnings

  • Long-distance charges may apply.
  • As with any other fax connection, you may encounter a busy signal or you may be unable to connect if the other fax is out of paper, turned off or experiencing technical problems.
  • If you use a modem to connect to the Internet, you can't be online when you fax.
  • Faxing from the computer only works for digital documents that are stored in the computer. You will not be able to fax printed material in this way.

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