How to organise office space

Written by sue smith Google
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How to organise office space
A well organised office creates a positive atmosphere (Ryan McVay/Photodisc/Getty Images)

Having a well organised office space can make an enormous difference to how well a business or organisation functions. Organising your office space increases efficiency and generally makes it a more enjoyable place to spend your working day. Whether your office is at home or in some other premises, the same broad principles apply to keeping it well organised. Organising office space is not a complex process, but requires a commitment to a few simple principles.

Skill level:
Moderately Easy

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  1. 1

    Consider the layout of your office space carefully. As well as making the best use of your available space, designing an effective layout can have a real impact on productivity and efficiency. Start by figuring out what you need in terms of desks and equipment, then work out how best to divide the room up to accommodate this. Remember to bear in mind access to electrical outlets, storage needs and lighting. You don't need a professional designer to create a layout for you, you can sketch it on a piece of paper yourself.

  2. 2

    Keep desk space well organised. Desks are the key working areas in any office, so it pays to keep on top of tidiness and efficiency at desk level. Avoid storing papers and other objects on desktops, but rather keep what is necessary tidied away in storage areas such as drawers and cabinets. As Lisa Freedman notes on the Stressbusting website, getting into the habit of keeping a clear desk is an effective way to keep your workload mentally organised as well, ultimately reducing stress.

  3. 3

    Adopt a flexible approach to office space organisation. Many businesses today have done away with the idea of people having fixed workstations, and simply have a pool of desks that are allocated and re-allocated on a casual basis. This promotes a fluid attitude, and discourages the accumulation of junk on people's desks. If your office plays host to a number of employees this can be a useful practice, particularly if not all members of the team tend to be in the office at the same time.

  4. 4

    Have designated areas for breaks. Discouraging people from having breaks at their desks increases morale, as well as keeping the office space tidier and more efficient. The Business Link website suggests having an area that people always use for breaks. It encourages them to focus on their work while they are at a desk. This practice also creates a healthy working atmosphere by encouraging people to make sure they have the proper breaks, thereby heightening productivity.

  5. 5

    Get rid of the clutter. Having a ruthless approach to office clutter and mess is a habit that creates an efficient attitude throughout an organisation. If you and any other members of your team get into the habit of throwing away anything that is not absolutely necessary, you can avoid filling the space up with rubbish. Anything you can do in a "paperless" way can also help, such as encouraging the use of digital communication rather than traditional paper forms.

Tips and warnings

  • Your approach to organising office space will chime with your overall management approach, and your office space should therefore reflect your business philosophy.
  • Avoid getting into bad habits such as accumulating clutter in an office, it's easier to prevent a habit forming than to get out of one that has already set in.

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