How to write a deposit letter to a landlord

Written by david montoya
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How to write a deposit letter to a landlord
Give your landlord as much notice as possible with your letter. (Hemera Technologies/AbleStock.com/Getty Images)

Ending your lease brings up the tricky situation of how to get your security deposit back. Not only do you not know how much your landlord may deduct due to damage inside the premises, you may not receive any of your deposit at all . You can help ensure a quick resolution to the problem by writing a deposit letter, otherwise known as a security deposit refund letter. In this letter, clearly outline what you expect from your landlord in clear but polite terms to get the ball rolling. Hopefully, the letter gets your landlord to inspect the premises immediately and return the amount you legally deserve.

Skill level:
Moderate

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Things you need

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Instructions

  1. 1

    Read your lease contract agreement before you begin writing the letter. Look over the terms to ensure you have not violated any of the lease agreement. Any violations can impede your ability to get the full deposit back.

  2. 2

    Start your letter by addressing it directly to the landlord. Also, create a headline or subject matter line with the words "security deposit refund letter" or any phrase that clearly tells the landlord the contents of the letter.

  3. 3

    Write, within the body of the letter, the amount of the security deposit and why the full amount should be returned. Use a polite tone and even tell the landlord the great experience you had if possible. A cordial approach increases the landlord's willingness to work with you.

  4. 4

    End the letter with a "thank you" or some other cordial ending, Also write your new address so your landlord can send you the deposit check when ready.

  5. 5

    Place the letter in the landlord's letter box or mail the letter once you have completely moved out of the old premises.

  6. 6

    Give your landlord the allotted time to respond and return your deposit, according to your state's laws, before writing another demand letter or taking further legal action.

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