How to write a deposit letter to a landlord

Updated February 21, 2017

Ending your lease brings up the tricky situation of how to get your security deposit back. Not only do you not know how much your landlord may deduct due to damage inside the premises, you may not receive any of your deposit at all . You can help ensure a quick resolution to the problem by writing a deposit letter, otherwise known as a security deposit refund letter. In this letter, clearly outline what you expect from your landlord in clear but polite terms to get the ball rolling. Hopefully, the letter gets your landlord to inspect the premises immediately and return the amount you legally deserve.

Read your lease contract agreement before you begin writing the letter. Look over the terms to ensure you have not violated any of the lease agreement. Any violations can impede your ability to get the full deposit back.

Start your letter by addressing it directly to the landlord. Also, create a headline or subject matter line with the words "security deposit refund letter" or any phrase that clearly tells the landlord the contents of the letter.

Write, within the body of the letter, the amount of the security deposit and why the full amount should be returned. Use a polite tone and even tell the landlord the great experience you had if possible. A cordial approach increases the landlord's willingness to work with you.

End the letter with a "thank you" or some other cordial ending, Also write your new address so your landlord can send you the deposit check when ready.

Place the letter in the landlord's letter box or mail the letter once you have completely moved out of the old premises.

Give your landlord the allotted time to respond and return your deposit, according to your state's laws, before writing another demand letter or taking further legal action.

Things You'll Need

  • Computer
bibliography-icon icon for annotation tool Cite this Article

About the Author

David Montoya is an attorney who graduated from the UCLA School of Law. He also holds a Master of Arts in American Indian studies. Montoya's writings often cover legal topics such as contract law, estate law, family law and business.