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How to write a letter of notice for moving out with less than a 30-day notice

Updated March 23, 2017

If you must vacate a rental property before the end of your lease, it is vital to write the landlord a letter at least 30 days prior to vacating the premises. Failure to do so may result in penalties against you. If you must leave the property before giving the landlord a 30-day notice, write him a letter to explain why you are doing this. The landlord may choose to release you from the requirements of your lease.

Address the letter. At the top of the page include the date. Below that on the left hand side, write the landlord's name and address. Begin the letter by writing "Dear" followed by the landlord's name.

State the purpose of the letter. Explain that you are writing this letter to inform him that you will be vacating the property. Include the date on which you will be moving out. Explain that while this is insufficient notice, the move is necessary due to certain circumstances.

Offer the reason why you need to leave on such short notice. Many times, if it is for a valid reason, landlords may not hold you to the lease requirements.

State your case. Use the next paragraph to state the positive details about your relationship with the landlord throughout the months or years. If you have always paid your rent on time, or if you have made significant improvements to the property, tell the landlord. Ask him to consider releasing you from the lease without consequences, but explain that you will understand if he cannot. This statement is meant for the return of the lease deposit, or any other consequences that may result from not giving sufficient notice.

Close the letter. Thank him for the opportunity you have had to rent the property. Give him your phone number and address and sign the letter "Sincerely", followed by your name.

Tip

Understand your lease agreement. A lease agreement is created to form a contract between a landlord and a tenant. The lease states the length of the rental term as well as the consequences of breaking the lease. Most leases also state that even if the lease term is up, the tenant must give the landlord at least 30 days notice that he is vacating. This gives the landlord enough time to make preparations and other arrangements for the property.

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About the Author

Jennifer VanBaren started her professional online writing career in 2010. She taught college-level accounting, math and business classes for five years. Her writing highlights include publishing articles about music, business, gardening and home organization. She holds a Bachelor of Science in accounting and finance from St. Joseph's College in Rensselaer, Ind.