Churches often write letters to the congregation asking for donations. They rely on tithes and offerings from church members for the continuity of the organisation. If a church feels like it needs additional funds, it may write such a letter. There may be a specific purpose for the request; for example the church may need money for a specific event of activity, or they may simply need to boost the regular collection of alms.
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Determine the purpose of the donations. Prior to writing the letter, you must determine if these donations are necessary and exactly what they will be used for.
Decide who will receive the letter. The letter may be church wide, depending on the purpose of the letter, or it may only be mailed to certain groups of people. For example, if the donations are needed to fund a youth group trip, the church may only send letters to parents that have children in the youth program.
Use letterhead. Write this request letter on church letterhead to allow the recipients of the letter to know that it is definitely a valid request. It is also important that a highly respected person from the church writes the letter, such as the pastor or director of ministries.
Begin the letter with enthusiasm. After addressing the letter to the members of the church, start out by writing something that is really good that deals directly with the purpose of the request. For example, if the request letter is for funds that will be used to remodel the church's kitchen, describe that you are excited to announce this news to the congregation.
Describe the details. Explain what the church is hoping to accomplish. Include the reasons why this event is important and describe the benefits that it will offer to the church, its members and the community.
Ask for donations. Graciously, ask the recipients to consider donating. Never use wording that may appear demanding, but instead use kind words that are respectful to the reader.
Close the letter. Thank the reader for taking time to consider this request and sign the letter.
Include a self-addressed stamped envelope. By including this, the recipients may be more likely to respond to the request. You can also include a donation slip that contains the person's name, address and amount of contribution.
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