Writing the follow-up letter after you have submitted an application reminds the company that you are still out there looking for a job and that you might be a potential fit for what they need. You can use the follow-up letter to request an interview and ask questions about the potential job opening. A well-done follow-up letter helps to keep the correspondence flowing between you and the company that you want to get an interview with.
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Write your address at the top of the letter, followed by the date and the name and address of the person conducting the interviews at the company you applied to. You can also use the Human Resources manager's name if you do not know the name of the person doing the interview.
Address the letter to the head of the human resources department or the name of the person conducting the interviews in the company that you want a job with. The letter should start formally and have the last name of the person in the opening statement.
Introduce yourself and write an opening paragraph asking if the company got your application, resume and cover letter. Mention the date that you sent or dropped off the application and the names of any people that you talked to if you dropped it off in person. If you e-mailed or mailed the application you can mention the date and time that you sent it.
Ask for a copy of the job description and if the company can divulge any additional information about what the duties for the job opening details. Some companies will not hand out information until you are in an interview while others will be happy to send you information. It does not hurt to ask. This is not the time to ask about salary or start salary negotiation. That should be saved for after the interview.
Write down at least two reasons that you think you would be a good fit for the company and a reason that you are interested in working for the company. This will entice the person who is conducting interviews to look at your resume if he has not already.
Close the letter with a brief, "Thank you for your time" or "I look forward to speaking with you soon," and end the letter with your name. Sign your name in the space just above where you typed it.
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