How to write a birthday card for a co-worker

Written by valerie lauer
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How to write a birthday card for a co-worker
Make your co-worker's day by crafting a considerate birthday card. (Jupiterimages/Creatas/Getty Images)

Commemorating birthdays in the workplace is an excellent way to create a friendly environment. It is important to craft an appropriate birthday message that carries your best wishes to your co-worker without creating any awkward feelings. You may want to consider keeping a calendar of all your co-workers' birthdays to avoid leaving anybody out.

Skill level:
Moderately Easy


  1. 1

    Check with your company's HR department for any policies related to recognising birthdays in the workplace.

  2. 2

    Purchase a work-appropriate birthday card. Avoid questionable topics, images and jokes. Keep the topic light and do not purchase an insulting card.

  3. 3

    Research common birthday card sayings if you are unfamiliar with them. Most grocery stores or chemists will have a large section of birthday cards you can read through at no cost.

  4. 4

    Begin the birthday card with a greeting that includes your co-worker's name. Consider beginning with "Happy birthday," followed by the name, or simply writing the name at the top left-hand corner of the card.

  5. 5

    Write a thoughtful message congratulating your co-worker. This message can be brief and to the point. Try something similar to "I hope you have a fantastic birthday."

  6. 6

    Keep the birthday card for your co-worker upbeat. Wish her all the best for this birthday and many to come. If your co-worker has had a difficult year, applaud his strength and include an encouraging message.

  7. 7

    Personalise your co-worker's birthday wishes. If she is having a party or he is taking a vacation to commemorate the birthday, mention it in the card and express your wishes for an enjoyable time.

  8. 8

    Tailor your message to the type of relationship you have with your co-worker. If you are not close, a basic message is appropriate. If you are good friends, you can include inside jokes and references.

  9. 9

    Use different coloured pens and stickers to spice up your co-worker's birthday card. Use her favourite colours, or decorations related to his interests or job.

Tips and warnings

  • Many offices buy co-workers one card and have the entire office sign it. This is a great way to save money and really fill out a birthday card.

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