Properly addressing a job title on an envelope is important for several reasons. Some companies are so large that they may have more than one person with the same name. By correctly addressing the job title of the recipient, you can ensure that it gets to the right person. Another reason to use the correct title on the envelope is that it's a respectful manner of address. Business etiquette includes properly addressing a job title on an envelope. The standard envelope size for a business letter is envelope #10, which is roughly 9.5 x 4.25 inches.
Determine the correct job title of the person to whom you are mailing correspondence. Properly addressing the job title will not be effective if the job title is incorrect or outdated. The most effective way to verify the job title is to call the main number for the company and ask the receptionist/operator if the job title you have for your contact is still correct.
Write or type the recipient's name on the first line of the address area, which is in the centre of the envelope.
Add the person's job title, capitalising the first letter in each word of the title, on the next line directly below the recipient's name. Keep in mind you should only capitalise the main words in the title, not modifiers such as "of" or "and." The job title should be aligned to the left with the recipient's name.
Write or type the company name on the line directly below the job title, keeping the alignment flush left with the preceding lines.
Enter the street address on the line below the company title, keeping it aligned flush left with the preceding lines.
Add the city, state and Postcode on the line below the street address, keeping it aligned flush left with the rest of the address.
Place postage on your envelope and mail it at your convenience.
Include your own job title in the return address to increase the professionalism of your envelope.
Tips and warnings
- Include your own job title in the return address to increase the professionalism of your envelope.