Immigration typically is a drawn out process requiring multiple interviews, background checks and employment confirmation. Immigration recommendation letters are a required part of many countries' application. Unlike a character reference, a recommendation letter does not just speak to a person's good character. The focus is on the person's employment record and his qualifications because, above all, countries want to ensure that new immigrants can support themselves. It is still permissible to include the person's attributes, but frame them in a workplace setting for the best immigration recommendation letter.
Meet with the prospective immigrant before the letter is due. Ask him to bring a list of immigration recommendation letter requirements that you can keep to reference later.
Request the prospective immigrant's resume and salary history with your company. Pull these records from your company, if authorised to do so, to confirm the details.
Write an opening statement, clearly stating that you are supporting John Doe's immigration application. State your name, your company and title, and how long you have known John Doe.
Write several lines about John Doe's responsibilities at the company. This is the place to insert character attributes about responsibility, loyalty, conscientious or any other quality that makes John Doe a good worker.
Create sections that are required, such as a salary history, employment history or John Doe's schedule. Do not embellish these sections with personal details.
Write a closing paragraph about John Doe's skills and what he has brought to the company. Add that you know he will be a good, loyal citizen and enhance his community as a new immigrant to the country.
Include your name, phone number, e-mail address and mailing address, and encourage an immigration official to contact you with any further questions.
Print several copies of the immigration recommendation letter on company letterhead. Keep one for your records, give one to the prospective immigrant and follow the immigration office's instructions for filing a copy with the proper office.
Be timely in writing and sending the letter. Late letters can derail or delay a prospective immigrant's application. Never leave out a piece of required information. If you don't have access to it, notify the prospective immigrant, who may request that someone else write the letter.