Microsoft Word allows you to use multiple tools when reviewing the text of any document opened in it. You can highlight a portion of the document's text and add a comment in the right or left margins. You can add notes, track changes and add a horizontal or vertical reviewing panel that shows changes, comments, text boxes, footnote and end note changes as well as header and footer additions.
- Skill level:
- Moderately Easy
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Open the document to be edited in Word.
Click on the "Review" button on the top of the menu bar.
Open the down arrow on the "Track Changes" radio button on the "Review" menu bar and click on "Change Tracking Options."
Select your desired options such as "Markup," "Moves," "Formatting" and "Balloons." If you want a summary of all actions taken, notes and comments made and any other changes in the document, click on the upper portion of "Track Changes" to select a separate dialogue box that will appear on the left of the document after the first change or comment is made.
Place the cursor at the beginning of the section of text to be highlighted.
Hold down the "Shift" key and click the right arrow key until the entire text to be commented on is highlighted.
Click "Comment" on the "Review" menu bar. The highlight colour will change to the one you selected in the "Change Tracking Options" section. The default is fuchsia.
Type your comment under the comment bar that appears on the left of the document.
If you wish to have lines appear that connect the highlighted text to a comment balloon, open "Change Tracking Options" and select "Always" in the "Use Balloons" drop-down box on the "Balloons" section of the dialogue box at the bottom of the page.
Tips and warnings
- To accept or eliminate any or all comments, use the "Accept" and "Reject" button to the right of the "Track Changes" radio button.
- It is always wise to save a separate uncorrected original document copy in case the corrected copy gets lost or deleted by the commenter(s).
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