How to Write a Request Letter to Waive a Fine

Written by jan archer
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How to Write a Request Letter to Waive a Fine
Writing a persuasive letter requires empathy, anticipation and thorough details. (Jupiterimages/Photos.com/Getty Images)

Any type of request letter requires persuasive techniques. Writing a persuasive piece requires that you consider the point of view of the audience first, to understand how to best achieve the result you seek. Following a format, organising your thoughts and hooking the reader are all necessary elements of persuasion. Following particular steps to create a thorough, concise and persuasive request will ensure that your letter is read, understood and considered by the reader.

Skill level:
Moderate

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Things you need

  • Computer with word processing software
  • Printer
  • Dictionary and Thesaurus
  • Pen
  • Name and Address of your addressee

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Instructions

  1. 1

    Create the proper salutation. In a persuasive message, establishing respect is especially important. Therefore, begin the letter with "Dear," "Good Afternoon," or "Attention." Include the addressee's full name if you know it.

  2. 2

    Hook the reader by focusing on something positive. This can mean detailing your value as a customer or outlining how long you've been with a particular business. For instance: "I have been a loyal Wachovia customer for eight years and have never overdrawn my account."

  3. 3

    Outline the problem in detail. Include all the necessary specifics so that the reader understands exactly what the issue involves. For instance:

    On March 13th, I was charged £22.10 for overdrawing my current account. The charge appeared on my statement after a debit purchase of £2.60 exceeded the account balance by £1.40. A check cleared later that afternoon, which would have supplied the funds necessary to support the debit without overdrawing the account."

  4. 4

    Propose a solution and make a low cost offer. Suggest to the reader an easy solution that benefits both parties. For instance:

    "I'm requesting that you waive the fine charged to my account so that I may continue to bank with Wachovia and fund my current account on a bimonthly basis. My continued loyalty to Wachovia Bank far exceeds the benefit that would be garnered from charging a £22.10 fine for a one-time overdrawing of my account."

  5. 5

    Close with a goodwill statement. This can include a statement of gratitude, praise or positive outlook on the future. For instance:

    "Thank you for considering my request. I have always been pleased with Wachovia's professionalism, and I look forward to a mutually beneficial relationship with Wachovia in the future."

    Close with the proper salutation, such as "Sincerely," or "Best regards."

Tips and warnings

  • Always avoid emotional writing when crafting a persuasive letter. Maintain a balanced, objective approach to ensure that the reader reacts logically, rather than defensively, to your request.

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