A letter of endorsement is a tool whereby one person states his support for another person, product or entity. The most common letters of endorsement are those used for people seeking new jobs, entering college or vying for a public appointment. Using common business letter practices is the first step in making sure your letter of endorsement not only supports the person you are endorsing, but also makes you sound and appear both professional and reliable.
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Things you need
- Contact information for the place you are sending the letter to
- Information on the person or thing you are endorsing
Gather the exact name, with proper spelling, of the person you are sending the letter to. Make sure to get the full name or the company or organisation along with a physical mailing address. Get a direct e-mail address as well.
Collect relevant information about the person for whom you are writing the endorsement letter. Make sure to have the person's full name with proper spelling and salutation. Gather all relevant information regarding how you personally or professionally know the individual. Make a list of the key things that come to mind when thinking about the person.
Write the letter using commonly known terms and phrases. Start the letter by addressing the person you are sending the letter to directly. Throughout the letter state the full name of the person you are endorsing and note her last position or title if known or applicable. Write in the letter the top three reasons why you are endorsing the person. Reference personal and professional achievements and accomplishments to support your endorsement.
Have an independent person, not the person you are endorsing, read through the letter to check for accuracy and proper grammar. Close the letter by stating at the end your ability to discuss the matter in greater detail. Thank you person for his time. Use a proper closing sentence such as "Regards" or "Thank You." Make sure to include your full name, title, business or organisation name, address, e-mail address and phone number.
Sign the letter in ink. Make two copies of the letter. Send the original letter to the company or organisation the letter was addressed to. Give a copy to the person you are endorsing for his files and keep a copy for yourself.
Tips and warnings
- Do not exaggerate about the person in the letter.
- Use the same process for writing endorsement letters for places, things or services.
- Do not make false or untrue statements in the letter in order to make an endorsement.
- Do not endorse a person if you have moral or ethical concerns about the individual or his past behaviour or performance.
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