How to: wording for a card wedding invitation reply

Written by janice milliman
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How to: wording for a card wedding invitation reply
Wedding invitation. (Comstock/Comstock/Getty Images)

Reply cards are included with wedding invitations for guests to complete and return via mail. Having an approximate number of guests is important information for the wedding planner and caterer, who will ensure there are enough place settings and meals for every guest in attendance.

Reply cards, also known as response cards, can be simple and brief or more detailed and specific. The most important element on the reply card is the date by which a response is requested. A second element that is almost always included is a place where the guest can accept or decline. Detailed response cards might also include the number of people attending and meal choices.

Skill level:
Easy

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Instructions

  1. 1

    Write a short phrase or polite request. The preposition (by or before) could be included on this line, or with the date.

    Examples:

    The favour of a reply is requested by

    Kindly respond on or before

  2. 2

    Write the date by which the reply is needed, including the month, day and year.

    Examples:

    before January 1, 2014

    January 1, 2014

    by the first of January

  3. 3

    Include one line for guests to write their names. Traditionally this has been done with the capital letter "M" and a blank line for guests to complete their title of Mr., Mrs. or Ms., for example. A more modern or informal reply card might substitute the words "Names of Guests" or simply "Names."

    Examples:

    M _____

    Names of Guests _____

  4. 4

    Include a statement requesting the number of guests who will attend, or two statements for the guests to choose from.

    Examples:

    Number of persons ____

    _ accepts _ regrets

    _ accepts with pleasure _ regretfully declines

    _ will attend _ will not attend

  5. 5

    List the menu items guests may choose from, if appropriate.

    Example:

    Beef _ Chicken _

  6. 6

    Review the reply card. Examples of a complete reply card:

    The favour of a reply is requested

    by January 1, 2014

    M _____

    _ accepts with pleasure _ regretfully declines

    Beef _ Chicken _

    Kindly respond on or before

    January 1, 2014

    Names of Guests _____

    Number of persons ____

Tips and warnings

  • If a meal choice will be included on the reply card, consider offering a vegetarian option.

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