How to write an organizational change proposal

Written by mary jane | 13/05/2017
How to write an organizational change proposal
Create a schedule as part of the proposal that outlines when the change will be complete. (Jupiterimages/Comstock/Getty Images)

An organizational change proposal is a report that offers a suggestion as to how organizational change should take place. The organizational change proposal will cover such areas as implementation methods, management required to make a smooth change and the budget required to complete the change. If you have been asked to write an organizational change proposal, answer every question that may be posed up front, so company executives can visualise the change by reading your proposal report.

Write the title page and the table of contents on the first two pages. On the third page, write the title "Executive Summary," but leave it blank until the proposal has been written. The executive summary discusses the major points made in the proposal, so business executives can simply read that part if they are in a hurry.

Construct an overview of the organizational change proposal. This includes writing what led up to the organizational change and why company executives see this change as necessary. For example, the company may have hired freelance marketers to market and promote the business, but have decided to add an entire marketing department. The organizational change is required to implement the department.

Develop a schedule for the organizational change. The deadline date will often be provided by the business, so anytime in between the current date and the deadline is considered the implementation period. For example, the schedule should include the construction of new office space, if required, hiring new employees for the new department, firing unqualified workers and offering training for new workers. The schedule will differ for each company or situation in question, so tailor the schedule for the needs of the company for which you are writing.

Write a list of the key management players who will participate in the organizational restructuring process. For example, managers may need to be present when the training occurs. Other key business players will need to be present and manage the construction of additional office space, if applicable. Design the management plan so the business and executives are well submerged in the change from start to end. In addition to each individual on the list, provide their qualifications and capabilities to convince the executives reading the proposal that these individuals are the right choice for the task.

Outline the budget required for completing the organizational change presented in your proposal. If additional office space needs to be constructed, include the price for it in your proposal budget. Include the salary changes that happen when unqualified individuals are fired and new employees are hired for the additional department, for example. The budget can be difficult to write without knowing what the business' limits are, so ask an executive for additional advice when constructing the budget to ensure you cover all areas and fees necessary.

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