How to Address a Letter to a Mayor of a City

Written by nancy holland
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How to Address a Letter to a Mayor of a City
Mayors wield more power in some cities than in others. (city hall entryway image by Aaron Kohr from

Some mayors serve as the chief executive of their cities while others have few powers beyond those of a city council member, according to the National League of Cities. If you send a letter asking for assistance with a problem with city services to a mayor who administers a city, she will be able to direct city staff to deal with your issue. A mayor with few powers may need to seek the approval of the city council or an administrator who reports to the city council. In these cases, the mayor may ask the city staff to take action, but he cannot order them to do so.

Skill level:

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Things you need

  • Envelope
  • Stationery

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  1. 1

    Visit The United States Conference of Mayors website. Under the "Mayors" tab, click on "Meet the Mayors" to find the name of your mayor and click on "Cities Online" to locate the website for your city. If you already know the name of your mayor, skip that step and look under "Cities Online" to obtain the mailing address.

  2. 2

    Type or neatly print "The Honorable" followed by the first name and last name of the mayor on the first line of the address on the envelope.

  3. 3

    Write "Mayor of" followed by the name of the city on the next line.

  4. 4

    Type or print the mayor's address on the next line, followed by the city, state and Postcode on the next line.

  5. 5

    Add your contact information in the top-left corner of the letter. The first line should have your name, the second line is your street address, the next line lists your city, state and Postcode. Below the complete address on the following line, list the date.

  6. 6

    Skip a space and add the mayor's contact information on the left side in the same format as the previous step, except leave off the date. Skip another space.

  7. 7

    Use "Dear Mayor" followed by the first name and last name of the mayor.

Tips and warnings

  • If your letter discusses an issue on a city council agenda, you may want to contact the members of the council as well as the mayor.
  • Include your phone number for follow-up.

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