The wide range of capabilities of an iPhone does not limit the device to simply telephone calls. That's probably where it shines least. The reason why a device like the iPhone is classified as a smart phone is because it is effectively a small computer. You can perform many traditional computer tasks on an iPhone, such as reading and editing spreadsheets. These functions are not native to the device. To view Excel files on your iPhone, you will need to install a third-party application from the App Store. This article will focus on Office2, but other spreadsheet apps are similar.
- Skill level:
- Moderately Easy
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Things you need
- Office2 Plus app
Download the free Office2 Plus app from the iTunes Store, either directly onto your device or through iTunes, and then sync it over to your iPhone. The "2" in the app name is actually superscript, meaning "Office Squared," but when you search for it, use the "Office Plus" search string instead.
Open Office2 Plus on your iPhone and tap the small gear icon in the lower-left corner of your display. This will open the configuration options.
Toggle the switch next to "Enable file sharing" to the "On" position. Once you do this, just below "Security sharing," you will see the address that will allow you to import an Excel file to your phone. It will appear as, "Connect to this device at," followed by an http:// type Uniform Resource Locator (URL).
Open a Web browser on your computer and type in the URL provided by the app. If you do not access a screen that presents a field to upload a file, check your address and type it in again.
Select the "Browse" button or click in the field to upload a file from your computer to the iPhone. The file must be of a type that the Office2 Plus app supports, which includes Excel XLS, iWork Numbers and Comma Separated Value (CSV) files.
Press the "Submit" button in your Web browser.
Tap the "Local Files" icon within the Office2 Plus app on your iPhone and look for the name of the file you just uploaded, then simply tap the name to view it.
Tips and warnings
- There are other free spreadsheet apps that you could also use to view an Excel file on your iPhone. You may prefer iSpreadsheet Free or Calc Lite. These two apps offer similar functionality and can be found through the iTunes App Store.
- To save edited spreadsheets on your iPhone with Office2 Plus, you will need to pay for an in-app purchase of the ".XLS Saving" feature. At the time of this article, the cost was £1.90, and you can access this purchase by attempting to save any spreadsheet file within the Office2 Plus app.
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