In the U.S., a notary public acts as an official witness to the signing of important documents and letters. You may need a notary public to witness your signature to prove you have signed a letter, such as a consent form or permission slip relating to your child's school. A notarised letter states essential facts and provides spaces for both the letter writer and the notary to add their signatures in each other's presence.
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Type your letter as you would any formal letter, with your own address in the top right; the recipient's name and address next, on the left; and the day and date next, on the right.
Explain the necessary facts clearly and concisely in the letter. It may consist of one or more simple statements. For example: "I give permission for my son, David Andrew Jones, to attend the State Athletic Championships on Friday 13 to Monday 16 April 2010."
Type your name and role, such as "Parent/Guardian," at the end of the letter, leaving room above for your signature.
Type "Sworn to and signed before me, a notary public, this day of in the year ___," underneath the letter, leaving blank spaces large enough for the notary to mark the day, month and year.
Type "Notary Public in and for the county of , state of ," leaving space for the notary to add the county and state.
Type "Notary Public Signature and Seal," leaving about four lines above for the notary to add his signature and stamp.
Print the letter and take it to your notary public. Sign it in her presence and ask her to sign and seal the letter where indicated.
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