Many companies follow a standard procedure to send out employment rejection or regret letters to candidates who interviewed for a job position, but were not chosen. This letter is usually dreaded by job seekers; however many job seekers are choosing to reply to the company they interviewed with. After the regret letter is received, a job seeker types a letter to the company informing the company of the candidate's disappointment from not being hired. The letter also thanks the company for allowing the interview to take place and reiterates the job seekers' interest in any additional openings should they become available within the organisation.
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Address the letter. At the top of response letter, include the date, and the name of the person with whom the interview was with. List the person's job title, the company's name and address.
Begin the letter with "Dear." The letter should be professional and should begin by stating "Dear" followed by the person's last name including Mr. or Mrs. depending on the interviewer's gender.
State that the regret letter was received. This response letter should be written the day the regret letter was received. It is important to write it and mail it while the interview is relatively recent. The opening paragraph should state the job seeker's disappointment from not being chosen for the job he interviewed for. The letter should also clearly state exactly what job title he interviewed for. People within companies performing interviews often conduct numerous interviews each week. Therefore, the letter should clearly state the job title the interview was for to help remind the interviewer of who the person writing this letter is.
Indicate your interest in the job and company. It is important to state that you are still interested in working for the company, whether it is for this job position or another one. The letter should ask the interviewer to keep him in mind in the event of other openings within the company or if the candidate chosen does not work out.
Close the letter by thanking the interviewer. Thank the interviewer for the opportunity you received from interviewing for the position. Another important element is to wish the interview good luck or best wishes for the future of the company.
Sign the letter. The letter should contain your signature along with the word "Sincerely." It should also include your name typed, address and phone number.
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