How to write birth announcements for a newspaper

Updated April 17, 2017

When a new life arrives, families want to tell the world and so they post birth announcements to newspapers. Historically, newspapers provide a site for local community announcements of births, deaths, engagements and marriages. For these notices, newspapers often provide a form to complete with necessary information. Without a template, knowing a few facts will make it easy to let the community know of the new arrival.

Find a local newspaper that prints birth announcements. Most print newspapers have online versions, so scout around to see what is available in the local area.

Investigate the details, such as the announcement's price, deadlines for publication and the template for the announcement. If a standard form does not exist for that newspaper, read birth announcements from previous issues and note their form, especially the ones that you find most appealing.

Write a draft of the birth announcement. Start by announcing the baby's birthday and the baby's name, along with if it's a boy or a girl. Include the baby's weight and length in the announcement. Finally, name the parents and city and state of residence, and the names of all four grandparents and where they reside. Include the name of the hospital and a photo of the newborn, if permitted.

Leave it for at least two hours after writing the draft and return to check it for errors or misspellings. Read it aloud to make sure it sounds appropriate. Let someone else read it before submitting it to the newspaper.

Submit the birth announcement to the newspaper on the form they provide. If the newspaper does not have a set format, submit an original creative announcement.


Send out the newspaper announcement within the first month of baby's birth. If the author of the birth announcement is a relative of the parents, be sure to get the parents' approval before placing the announcement.

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About the Author

Patricia Hunt first found her voice as a fiction and nonfiction writer in 1974. An English teacher for over 27 years, Hunt's works have appeared in "The Alaska Quarterly Review," "The New Southern Literary Messenger" and "San Jose Studies." She has a Master of Fine Arts in creative writing from American University and a doctorate in studies of America from the University of Maryland.