How to Restore QBB Files

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A QBB file is created by Intuit's QuickBooks software when the backup feature is utilised. These files are proprietary and cannot be read by any other software package available to the average consumer. It is important to realise that using the same version of QuickBooks to restore the file as it was backed up in is recommended and that trying to restore a quicken backup file (QBB) using an older version of QuickBooks than the file was created in may not work.

Skill level:
Moderately Easy

Things you need

  • Computer with QuickBooks installed

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    Restoring a QBB (QuickBooks Backup) File

  1. 1

    Locate the file to be restored. Typically, this may be saved on a computer's hard disk (which is not recommended due to a potential hard disk crash will lose all of your data), an external hard drive, a recordable CD, or a USB drive. (Please ensure that the removable media used to back up your file is inserted into the computer.)

  2. 2

    Open QuickBooks.

  3. 3

    Pull down the File menu and choose "Open or Restore Company."

  4. 4

    Select "Restore a backup copy" and click "Next."

  5. 5

    Select "Local backup" and choose "Next."

  6. 6

    Choose the backup file (.QBB) you wish to restore from the "Open Backup Copy" window or use the "Look in" feature to locate your file.

  7. 7

    Click "Open" and then "Next." (Please note - if you are restoring a backup file from removable media, you will need to tell QuickBooks where to restore the file to. This is done by clicking on the "Save in" arrow and finding the correct folder to restore your data to on your hard drive.)

Tips and warnings

  • In cases where an upgrade to a newer version of QuickBooks has been installed a message will popup that says, ""Your data file needs to be updated to work with this version of QuickBooks... Once your data file is updated to this new version, it will not work with your previous version of QuickBooks..."
  • It is recommended that you create a duplicate copy of your older file format and store it separately for safety's sake.
  • Intuit is well known for its customer service. If you have any concerns, or you are unsure of what you are doing, it is advised that you call the support department.
  • When restoring an older file ensure that you do not overwrite the current file with an older one, wiping out the newer file and its current data. If you receive the warning message, "the file... already exists. Do you want to replace it?" it is recommended that you say "No" so that you can make a backup of the current file before you restore the older file over it.

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